Zapier Webhook Integration

Overview

Garba can automatically send meeting summaries to Zapier (or Make.com, n8n, etc) when a meeting is processed. This allows you to integrate Garba with thousands of other apps through Zapier's automation platform.

When is the webhook triggered?

The webhook is triggered automatically when a meeting summary is completed.

The event type sent is meeting_summary_completed via an HTTP POST request.

Note: Webhooks are only sent for non-private meetings. Private meetings are excluded from webhook delivery.

Payload Structure

The webhook sends a JSON payload with the following fields:

• id - Unique identifier for the meeting (UUID)

• name - Meeting title

• meetingType - Name of the meeting type (if assigned)

• created - When the meeting was created (ISO 8601)

• attendeeType - Type of meeting: Single, Internal, or External

• summaryInMarkdown - The meeting summary in Markdown format

• summaryHtml - The meeting summary in HTML format

• meetingSource - Source: FileUpload, OnlineMeeting, HubSpotCall, or InPersonMeeting

• user - Information about the meeting owner

• participants - List of meeting participants

• actionItems - List of action items from the meeting

• eventType - Always meeting_summary_completed

User Object

• name - User's full name

• email - User's email address

• picture - URL to profile picture (may be null)

• teamName - Name of the user's team (may be null)

Participant Object

• type - Participant role: Unknown, Host, TeamMember, or Guest

• name - Participant's name

• email - Participant's email address (may be null)

• profilePicture - URL to profile picture (may be null)

Action Item Object

• assignedTo - User object for the assignee

• title - Action item title

• description - Detailed description (may be null)

• dueDate - Due date in ISO 8601 format (may be null)

Example Payload

{
  "id": "a1b2c3d4-e5f6-7890-abcd-ef1234567890",
  "name": "Weekly Sales Pipeline Review",
  "meetingType": "Sales Call",
  "created": "2025-01-15T14:30:00Z",
  "attendeeType": "External",
  "summaryInMarkdown": "## Summary\n\nThe team reviewed the Q1 sales pipeline...\n\n## Key Points\n\n- Pipeline value increased by 15%\n- Three new enterprise deals in negotiation\n- Follow-up needed with Acme Corp",
  "summaryHtml": "<h2>Summary</h2>\n<p>The team reviewed the Q1 sales pipeline...</p>\n<h2>Key Points</h2>\n<ul>\n<li>Pipeline value increased by 15%</li>\n<li>Three new enterprise deals in negotiation</li>\n<li>Follow-up needed with Acme Corp</li>\n</ul>",
  "meetingSource": "OnlineMeeting",
  "user": {
    "name": "Jane Smith",
    "email": "jane.smith@example.com",
    "picture": "https://example.com/avatars/jane.jpg",
    "teamName": "Sales"
  },
  "participants": [
    {
      "type": "Host",
      "name": "Jane Smith",
      "email": "jane.smith@example.com",
      "profilePicture": "https://example.com/avatars/jane.jpg"
    },
    {
      "type": "TeamMember",
      "name": "Bob Johnson",
      "email": "bob.johnson@example.com",
      "profilePicture": "https://example.com/avatars/bob.jpg"
    },
    {
      "type": "Guest",
      "name": "Alice Chen",
      "email": "alice.chen@acmecorp.com",
      "profilePicture": null
    }
  ],
  "actionItems": [
    {
      "assignedTo": {
        "name": "Jane Smith",
        "email": "jane.smith@example.com",
        "picture": "https://example.com/avatars/jane.jpg",
        "teamName": "Sales"
      },
      "title": "Send follow-up proposal to Acme Corp",
      "description": "Include revised pricing and implementation timeline",
      "dueDate": "2025-01-22T00:00:00Z"
    },
    {
      "assignedTo": {
        "name": "Bob Johnson",
        "email": "bob.johnson@example.com",
        "picture": "https://example.com/avatars/bob.jpg",
        "teamName": "Sales"
      },
      "title": "Schedule demo with TechStart Inc",
      "description": null,
      "dueDate": null
    }
  ],
  "eventType": "meeting_summary_completed"
}

Setting Up the Integration

1. In Zapier, create a new Zap and choose "Webhooks by Zapier" as the trigger

2. Select "Catch Hook" as the trigger event

3. Copy the webhook URL provided by Zapier

4. In Garba, go to Settings > Integrations and paste the webhook URL

5. Garba will send a test payload to verify the connection

6. Return to Zapier and test the trigger to see sample data